Privacy Notice and Donation Disclosures

WE ARE COMMITTED TO PROTECTING YOUR PRIVACY.

The University of California, Irvine University Advancement & Alumni Relations cares about your privacy and your right to be informed about how we collect and administer donated funds.

Please read below to see how we use your data and how we protect your privacy.

Information you give us directly

We may obtain information about you when you take part in one of our events, make a donation or when you sign up to receive one of our newsletters.

Information you give us indirectly

Your information may be shared with us by third parties, which includes subcontractors acting on our behalf who provide us with technical, payment or delivery services, our business partners and search information providers. Your information may also be shared with UCI University Advancement & Alumni Relations by other areas of the UCI campus, including Human Resources, Student Affairs, UCI Health, UCI Continuing Education and potentially others.

Public information

We supplement information on our alumni and supporters with information from publicly available sources such as annual reviews, corporate websites, public social media accounts and wealth information from publicly available sources in order to create a fuller understanding of someone’s interests and support.When you visit a UC University Advancement & Alumni Relations website:
  • We, like many companies, automatically collect the following information:
  • Technical information, including the type of device you’re using, the IP address, browser and operating system being used to connect your computer to the internet. This information may be used to improve your experiences on our website pages.
  • Information about your visit to this website, for example we collect information about pages you visit and how you navigate the website, i.e. length of visits to certain pages, pages viewed and searched for, referral sources (e.g. how you arrived at our website).
  • We collect and use your personal data by using cookies on our website – more information on cookies can be found under the Cookies and Web Storage section below.
The personal data we collect, store and use might include:
  • Your name and contact details (including postal address, email address and telephone number);
  • Information about your activities on our websites and about the device used to access it, for instance your IP address and geographical location;
  • If you make a donation online or make a purchase, your credit card information is not held by us, it is collected by our third party payment processors, who specialize in the secure online capture and processing of credit/debit card transactions;
  • Education information;
  • Publicly available information from third parties such address, phone, email, employment, real estate, philanthropic giving, corporate board membership and the like;
  • And any other personal data shared with us either directly or indirectly.

Personally identifiable information

To help confirm your identity, our sites may give you the opportunity to create a password and provide authentication (such as your full name, address, email, password, a university-provided ID). For your privacy, we do not have access to your personally created passwords.

Site activity

The online systems record some of the actions you take when you interact with our sites, such as updating your information, making a donation or attending an event etc. When you access a site from a computer, mobile phone or other device, we may collect information from that device about your browser type, location and IP address, as well as the pages you visit. UCI University Advancement & Alumni Relations will not collect information relative to your contacts, location, calling history, texts or other non-UCI sites you may visit on your device.

Donor and gift acknowledgment

One of the ways we express our gratitude for your gift is by listing the names of donors in various web-based and/or printed campus publications from time to time. By making a gift to UCI you may be recognized in this way. Should you prefer that your name not be published, please notify UCI University Advancement & Alumni Relations in writing at:

UCI University Advancement & Alumni Relations
100 Theory, Suite 250
Irvine, CA 92617
949-824-0142

Documenting our relationship with you

In conducting our alumni engagement and advancement fundraising operations, UCI University Advancement & Alumni Relations may document communications to more effectively steward our relationship with both alumni and supporters. Documentation may be in the form of ‘Do not contact’ notifications, giving history, education history or conversations with staff directly related to philanthropy or engagement.

Service management

UCI University Advancement & Alumni Relations uses information collected to provide services and features to users, to measure and improve those services and features and to provide customer support. We may use the information to prevent activities that might breach the conditions of use of our site. We also use a variety of technological systems to detect and address anomalous activity and screen content to prevent abuse such as spam. This may on occasion result in a temporary or permanent suspension or termination of some functions for some users.

Building profiles

We may analyze your personal data to create a profile of your interests, preferences and financial ability to support UCI through philanthropy. We do this so that we can tailor and target our communications in a way that is timely and relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. This allows us to be more focused, efficient and cost effective with our resources and also reduces the risk of someone receiving information or solicitations they may find inappropriate or irrelevant (see “Others who Process your data” below).We may analyze your personal data to create a profile of your interests, preferences and financial ability to support UCI through philanthropy. We do this so that we can tailor and target our communications in a way that is timely and relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. This allows us to be more focused, efficient and cost effective with our resources and also reduces the risk of someone receiving information or solicitations they may find inappropriate or irrelevant (see “Others who Process your data” below).

International transfer of your data outside of the European Economic Area

In order to fulfill the intended purposes described above, your UCI University Advancement & Alumni Relations data will be transferred internationally, including outside of the European Economic Area (EEA), specifically to the United States, which does not protect personal data in the same way that it is protected in the EEA. UCI University Advancement & Alumni Relations will undertake appropriate measures to ensure adequate protection of your UCI University Advancement & Alumni Relations data, including utilizing appropriate physical, administrative and technical safeguards, as well as executing standard contractual clauses approved by the European Commission or a supervisory authority under GDPR, or obtaining your consent, where appropriate.

Others who process your data

UCI University Advancement & Alumni Relations will, from time to time, send your data to third parties for data verification or to obtain additional data related to our constituents. Most often, this is to ensure we have the most current contact information and to stay in compliance with United States Postal Service regulations for bulk mailing. We may also utilize third parties to provide prior philanthropic activity or estimates of your financial ability to make philanthropic contributions to UCI.

Cookies and web storage

This website uses cookies – small text files that are placed on your computer by websites that you visit. These are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also allow websites to respond to you as an individual. The cookies on this site are encrypted and do not save any of your personally identifiable information. Cookies allow UCI University Advancement & Alumni Relations to tailor our website to better match your interests and preferences. You have the ability to accept or decline cookies; if cookies are disabled in your browser, you can still use the site. If you enable cookies you can block or remove them at any time using the settings in your browser. If you block cookies, this may prevent you from taking full advantage of the website. Most web browsers allow some control of most cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Web storage

Alongside cookies, the UCI University Advancement & Alumni Relations websites and services may utilize ‘web storage.’ Web storage is more secure and performs more effectively than using cookies to store pieces of information.

Google Analytics

UCI University Advancement & Alumni Relations websites run Google Analytics, which uses four cookies for tracking visitors to the site.

These cookies store information about what time the current visit occurred, whether the visitor has been to the site before and what site referred the visitor to the web page.

No data specific to any identifiable user is retained and we do not share our data with any other Google services.

With the values gained from these cookies, Google Analytics can interpret journeys through our website content, give us information about how people use our site and so allow us to improve it.

Google Analytics information about privacy and cookies may be found here and here.

As a user you may opt out of the process Google Analytics uses to collect traffic log data (should your web browser be compatible). Google provides a browser add-on that enables a user to opt out of receiving Google Analytics cookies.

Some features of UCI University Advancement & Alumni Relations websites enable credit card transactions. These features are completely voluntary to donors who wish to make a donation through the site. We use technical and organizational security measures to keep your information secure. As part of the University of California, UCI is fully compliant with the Payment Card Industry Data Security Standards (PCI DSS). Currently, PCI DSS consist of a minimum set of requirements (12) for protecting cardholder data and may be enhanced by additional controls and practices to further mitigate risk.

UCI University Advancement & Alumni Relations sites utilize industry standard Secure Sockets Layer (SSL) servers to encrypt your information to any online financial transactions, if you choose to use our site for this purpose. Monetary transactions are managed by specialist contractors. Shortly after a gift/donation/financial transaction is processed, you will receive a confirmation via email. You are advised to print out and save a copy of the confirmation for verification necessary to resolve any questions.

Keep in mind that there are risks inherent in sharing information. Although your browser allows you to set privacy options that limit access to your information, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you share your information. We cannot guarantee that only authorized persons will view your information. We cannot ensure that information you share will not become publicly available. We are not responsible for third party circumvention of any privacy settings or our security measures. You can reduce these risks by using common sense security practices such as choosing a strong password, using different passwords for different services and using up to date antivirus software.

Philanthropy is based on voluntary sharing of donations and information for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence when donating to UCI, we declare that all donors have these rights:

  • To be informed of the organization’s mission, of the way the organization intends to use donated resources and of its capacity to use donations effectively for their intended purposes.
  • To be informed of the identity of those serving on the organization’s governing board and to expect the board to exercise prudent judgment in its stewardship responsibilities.
  • To have access to the organization’s most recent financial statements.
  • To be assured gifts will be used for the purposes for which they were given.
  • To receive appropriate acknowledgment and recognition.
  • To be assured that your information is handled with respect and with confidentiality to the extent provided by law.
  • To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
  • To be informed whether those seeking donations are volunteers or employees of the organization or hired solicitors.
  • To have the opportunity for the donor’s name to be deleted from mailing lists that an organization may intend to share.
  • To feel free to ask questions when making a donation and to receive prompt, truthful, and forthright answers.

The foregoing text of this statement is based on language from the American Association of Fundraising Counsel (AAFRC), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Association of Fundraising Professionals (AFP) 1993.

In addition, you have a right to:

  • Access your Personal Data, as well as information relating to the recipients of your Personal Data, the purposes of processing your Personal Data, the duration for which the Personal Data will be stored and the source of Personal Data that has not been provided by you;
  • Rectify or correct inaccurate or incomplete Personal Data concerning you, taking into account the purposes of the processing and the right to have incomplete Personal Data completed;
  • Move your Personal Data to another controller or processor. UCI will facilitate the lawful transfer of your data to the extent possible;
  • Have your Personal Data erased in certain circumstances;
  • Restrict the processing of your Personal Data in certain circumstances;
  • Object to the processing of Personal Data in certain circumstances;
  • Withdraw your consent to the processing of your Personal Data, should UCI ask for your consent for the processing of your Personal Data. The withdrawal does not affect the lawfulness of processing based on your consent before its withdrawal.
  • Know whether your Personal Data is being used for automated decision-making, including profiling. In those cases, UCI will provide meaningful information about the logic involved, the significance and the envisaged consequences of such processing for your data and the right to request human intervention;
  • Opt out of types of UCI University Advancement & Alumni Relations communication, such as e-mail, phone or post office mail; or solicitations; and
  • Lodge a complaint with a supervisory authority.

If you wish to exercise your rights, you can contact the UCI Privacy Official identified below. Note that UCI may be obligated to retain your Personal Data as required by U.S. federal or state law.

Interim Campus Privacy Officer
Thea Bullock
141 Innovation, Suite 200
Irvine, CA 92617
bullockt@uci.edu
949-824-2312

Or UCI University Advancement & Alumni Relations directly at:

UCI University Advancement & Alumni Relations
100 Theory, Suite 250
Irvine, CA 92617
949-824-0142

To reduce UCI’s impact on the environment and printing costs, and to provide donors with the most up-to-date Disclosure Statements, UCI has posted this information online. These statements will inform you of the governance of the UCI Foundation, the application of administrative fees, and the management of endowed funds.

Tax status and governance of the UCI Foundation and the UC Regents

The University of California, Irvine Foundation (“UCI Foundation”) (Tax ID 95-2540117); the Regents of the University of California (Tax ID 95-2226406); and the UCI Alumni Association (Tax ID 23-7237163) are nonprofit, public benefit corporations. The UCI Foundation is organized for the purpose of encouraging voluntary private gifts, trusts and bequests for the benefit of the University of California, Irvine (“UCI”) campus. Responsibility for the governance of the Foundation, including investments, is vested in its Board of Trustees. The Regents of the University of California is organized for the purpose of administering a public trust for the University of California by its Board of Regents. The form and composition of this corporation, its duties and its powers are prescribed by the provisions of Section 9 of Article IX of the Constitution of the State of California.

Gift deductibility

Your gift qualifies for tax-deduction in accordance with IRS regulations during the calendar year that you make your gift. Consult your tax professional for more information.

Donor-advised funds

Gifts for which a donor is entitled to receive any return benefits should be paid by individuals or entities other than a Donor Advised Fund.

Goods and services

Unless otherwise stated on your mailed receipt, no goods or services were provided in connection with your gift; or the value of any goods or services fall within the definition of “low cost articles” under Section 513(h)(2) of the Internal Revenue Code. If you receive a benefit at a later date as a result of this gift, you will be informed of its fair market value at that time.

Date of gift

A contribution is considered complete at the time of delivery. A gift made by check is complete for tax purposes [a] when the check is hand-delivered to someone authorized to accept the check as a donation or [b] if the check is mailed by USPS, on the date of mailing. A gift made with stock certificates, wherein a donor unconditionally delivers (or mails) a properly endorsed stock certificate to a charitable donee or the donee’s agent, the gift is completed on the date of delivery (or mailing, provided that such certificate is received in the ordinary course of mail delivery). If the donor delivers the certificate to their bank or broker as the donor’s agent, or to the issuing corporation or its agent, for transfer into the name of the donee, the gift is completed on the date the stock is actually transferred on the books of the corporation. (Section 1.170A-1 of the Federal Income Tax Regulations)

Value of donated stocks and bonds

In general, the mean between the highest and lowest quoted selling prices on the date of the gift is the fair market value per share or bond. If there were no sales on the date of the gift, but there were sales on the dates within a reasonable period both before and after the date of the gift, the fair market value is determined by taking a weighted average of the means between the highest and lowest sales on those dates. The UCI Foundation uses this method to calculate the contribution value listed on your receipt.

Management of endowed funds

Gifts to endowments are held in perpetuity and are managed and invested in accordance with the UCI Foundation’s endowment investment policies. The total return earned in excess of the amount approved annually for payout will be retained in the endowment principal to protect from the effects of inflation and to allow for growth. At the Chancellor’s discretion, when the payout is not needed for purposes of the fund, the return of payout may be added to the endowment fund principal. Gifts directed to Regental endowments supporting UCI are invested in a similar way to gifts made to the UCI Foundation.

Binding obligations

Pledges are a binding obligation under which the donor intends the commitment to be fully enforceable against the donor to the extent that the obligation has not been satisfied by gifts completed following the date of this gift and/or pledge.

Future considerations

The UCI Foundation and the UCI campus are grateful for our donors’ support and are committed to fulfilling the purpose of their contributions. As research and academic programs move forward, there is the possibility that it may become impracticable for donor gifts to serve the specific purpose(s) of the stated intention(s). If this unlikely circumstance should occur, UCI will consult with the donor, if possible, or the donor’s estate, if practicable, and the UCI Chancellor shall direct that the funds be devoted to UCI purposes that the Chancellor deems to be most consistent with the donor’s wishes.

Additional policies and sites

UCI Campus Privacy Notice
https://uci.edu/privacy/index.php

UCI University Advancement & Alumni Relations Giving Sites
http://give.uci.edu/
https://zotfunder.give.uci.edu/